Registrar’s Office
Registrar’s Office
Mrs. Samara Rolle,
Office of the Registrar
Welcome to the Admissions and Registrar’s Office!
The Admissions and Registrar’s Office’s friendly and devoted team is committed to safeguarding the integrity, accuracy, and security of student academic records, as well as providing timely, high-quality, and caring service to prospective and current students, alumni, faculty, and staff.
New student applications, registration, enrollment and degree verifications, transcript requests as well as processed applications for the awarding of certificates, diplomas and degrees, are all handled by the Admissions and Registrar’s Office. In other words, we guide you through from recruitment to persistence to graduation, and welcome you back should you consider pursuing further credentialing or certifications. Whatever your needs, we are here to serve you!
We are delighted that you are considering The Bahamas Technical and Vocational Institute as your institution of choice and look forward to welcoming you whatever may be your academic journey.
Registrar’s Office
The Office of the Registrar is responsible for the management and administration of registration services and the maintenance and security of the student records. Policies govern the work of the Registrar’s Office and it is the responsibility of the Registrar to enforce them.
The Office of the Registrar handles registration, withdrawal, grade reporting, graduation clearance, and documentation requests.
FULL-TIME VS. PART-TIME STUDENT STATUS
A Full-time Student is anyone taking a minimum of 12 credit hours or 4 or more classes during the fall or spring semesters, and 6 or more credit hours during the summer semester.
PLEASE NOTE: students who are recipients of National Insurance, Health Insurance, or any other form of benefits are required to enroll as a full-time student.
If you are a recipient of any benefits, register early in order to maintain your full-time status or you will run the risk of losing the benefits you are currently receiving.
DOCUMENTATION REQUESTS
The Office of the Registrar issues copies of the following documents:
• Certificates
• Verification letters
• Visa References
• Official and Unofficial Transcripts
Requests for such documents are made using the Documentation Request Form which is available in the Office of the Registrar. Documents are also available on the web at www.btvi.edu.bs
A processing fee payable at Student Accounts (located in the J block) is required for duplicate certificates and official transcripts. Please bring a receipt when requesting documentation.
INSTITUTION WITHDRAWAL
If a student discovers that they are unable to attend after registering for a semester, they may apply for a refund provided that this occurs within the established deadline. Withdrawals may take place after the refund deadline and before the withdrawal deadline. However, no monies will be refunded.
TRANSCRIPTS
When a student graduates, they are given one (1) free unofficial transcript. Every transcript thereafter is subject to a processing fee.
GRADE REPORTING
Degree audits and grade reports are available via the web portal and may be collected at the Registrar’s Office on the published dates.
WITHDRAWAL FROM A COURSE
If you continue to attend a course past the last day to drop (see Dropping a Course), you may withdraw from the course before the 5/8 point in the term (see Academic Schedule for specific dates) and receive a “W” grade.
You must submit a completed form even if you have been advised to withdraw from the class. The change is not processed until the form is received at the Office of the Registrar. A “W” grade is assigned. Failure to withdraw before the deadline will result in a failing grade (F).
ADDING/DROPPING A COURSE
You may add a course before the deadline for each term (usually the first week). Dropping a course from your schedule prior to the deadline specified on the academic calendar will result in no record of your enrollment in this course will appear on your transcript. A re-assessment of your fees will occur in both instances.
REGISTRATION
All students are required to register and pay each semester. Students will not receive credit for work done unless officially registered. Students are not officially registered until they receive a computerized schedule from the Office of the Registrar.
REGISTRATION PROCEDURE
You are required to attend orientation online. Specific times for registration and orientation activities are available on the website in August. If you are unable to attend during the registration period, you must contact the Office of the Registrar prior to that date.
During the registration period, you will confirm your course selection for the semester. Faculty and Academic Advisors will be available to assist you with your registration.
You are responsible for:
• Providing the Office of the Registrar with changes to your course selection and local information;
• Registering in and completing the courses required for graduation in your program;
• Maintaining a full-time course load for a student loan or sponsorship purposes and
• Paying your fees.
COURSE CHANGES
After registration, students may need to change or drop a course. These changes must be accomplished within the published deadlines to avoid training and/or financial consequences.
In order to make adjustments to schedules, students must submit a Change of Programme and an Add/Drop form.
These forms are available online in the web portal. Students must obtain the approval of the course instructor and the Department Head. The change is not processed or in effect until the completed form is uploaded via the web portal. Registering and withdrawing from courses is the responsibility of the student.